Administrative and Marketing Assistant

Lundstrom & Associates Architects (L&A) is seeking a part-time Administrative and Marketing Assistant for our small architectural firm in Irvine, CA. Flexible schedule, approx 32 hours per week.

Since 1985, L&A has provided innovative and practical design solutions for a wide range of prominent clients. Our collaborative approach produces distinctive designs within viable economic and sustainable parameters for every project. Market segments served include Commercial, Cultural and Institutional with a particular focus on Higher Education, Research and Science & Technology.

L&A made the Orange County Business Journal’s (OCBJ) list of Best Places to Work in Orange County in 2017 and 2019.

The ideal candidate would have experience in the A/E/C field, proficiency in Microsoft Office, and a working knowledge of Adobe programs including InDesign, Photoshop, and Illustrator. Must be comfortable working with Outlook, Word and Word Macro-Enabled templates, Adobe Acrobat, and Excel.

Administrative Duties

• Medium to heavy word processing (proposals, project contracts, correspondence, etc.)

• Handle all daily administrative operations, including shipping / delivery / postage, reception, mail sorting, voicemail system, etc.

• Light volume multi-line phone, screen calls, and greet guests

• Maintain contact database and office calendar

• Order supplies and maintain cleanliness of common areas

• Assist Office Controller with AR / AP and HR items such as posting and paying bills, posting employee expense reports, compiling invoices, etc

• Assist Project Managers with typing / editing specifications and requests for bids, meeting minutes, etc. and other requests as needed

• Plan birthdays and company events

Marketing Duties

• Respond to Request for Proposals and Qualifications (RFP / Qs)

• Assist with presentations

• PR / Marketing campaigns

• Website and social media maintenance (no coding needed)

• Creation and maintenance of project description sheets and master documents using established templates

• Assist the Business Development Manager with various requests

Qualifications

• Experience in A/E/C industry highly preferred

• Excellent general computer skills

• Proficient in Microsoft Office (particularly Word, Outlook, Excel, and Powerpoint)

• Experience with Adobe Acrobat

• Experience in QuickBooks preferred

• Experience in design programs (Adobe PS, ID, AI, etc)

• A keen eye for detail with exceptional time management and organizational skills

• Excellent grammar and communication skills

• Ability to multi-task

• Ability to work with and for others, as well as independently

• Dependable

• A minimum of 3 years of administrative / office experience, marketing experience, or combined

Salary Range: Competitive Rate, DOE. Benefits package includes medical, vision, dental and 401K programs

Education: Associates Degree or higher preferred